Guidelines and Policies for Potential Paper Presenters
Thank you for your interest in this special IAIA symposium on "Mainstreaming the Mitigation Hierarchy in Impact Assessment", to be held 14-15 November, 2017 in Washington D.C., USA.
The abstract submission deadline is 14 July, 2017.
NOTE: The abstract submission deadline has been extended to 21 July 2017.
To ensure a smooth abstract submission and follow-up process, please note the following guidelines, policies, and tips.
Before completing the submission process, potential presenters are required to read, understand and agree to comply with the policies set forth.
All Speakers and Presenters Must Submit an Abstract!
Submit an abstract
If you intend to present an oral summary of the findings of a prepared paper, research, or project.
The following information will be required in the online form when you submit your abstract:
Presenting author first and last name, e-mail address, organization, and country.
If applicable, co-author(s) first and last name, e-mail address, organization, and country.
Each abstract must be submitted to one of the pre-described sessions. Session descriptions are available at http://conferences.iaia.org/wdc2017/sessions.php
Title of your presentation (75-character limit).
Abstract (1,000 characters including spaces). This text is used by the Program Committee to assess the quality and potential of the presentation.
Summary statement (200 characters including spaces). This text will be included in the final program to summarize your presentation for attendees.
Explanation of why your abstract is novel or leading practice (200 characters including spaces). This text is used by the Program Committee to assess the quality and potential of the presentation.
Presenting author biography (200 characters including spaces). Your session chair will use this information to introduce you to attendees.
Do not submit an abstract on behalf of someone else. This ensures that the submission record is correct and the presenter receives important symposium communications from the beginning of the process.
Please ensure that the person who will be making the presentation at the symposium (hereinafter referred to as "you") is listed as the "Presenting Author," even if that person is not, e.g., the lead writer or researcher of the paper or project.
You must attend the symposium and make your presentation in person.
Number of Submissions
Participation as a speaker/presenter is limited to two abstracts per person.
Changing or substituting the presenting author is permitted until the presenting author registration deadline (15 September 2017). No changes to the presenting author may be made after the presenting author registration deadline; if the original presenting author is unable to attend and make the presentation after the presenting author registration deadline, the presentation will be removed from the program.
Confirmation of Submission
All abstracts must be submitted via the online form. Abstracts not sent via the online form will not be considered.
Upon successful submission of your abstract, you will immediately receive a confirmation notice by email. Be sure to print and/or this message for reference in case of a problem or question.
If you do not receive this message, your abstract has not been successfully submitted. Please try again, or contact firstname.lastname@example.org for assistance. The deadline for abstracts is 14 July, 2017 (submissions close at 11:59pm US Central Standard Time). It is your responsibility to address questions about submissions to HQ before 14 July, so that if there is a problem, we can still help you make the submission on time.
Please do not submit "test" abstracts. If you have questions about the submission process, we will be happy to help you; please contact email@example.com.
The language of the symposium is English, and your abstract should be submitted in English.
Funding and Visas
Please submit your abstract only if you have a budget to attend the symposium or are very likely to have funding available by the registration deadline. You are responsible for arranging your own funding; IAIA does not have funds available to pay registration or travel expenses. You are encouraged to begin planning for funding and visa arrangements now, as the processes can sometimes take several months.
Presenting authors are required to register and pay fees by 15 September, 2017. At that time, your presentation will be dropped from the program if you are not yet registered with fees paid in full.
If you have extenuating circumstances which would require later registration and/or payment, it is your responsibility to contact IAIA HQ (firstname.lastname@example.org) to make arrangements for an extended deadline prior to 15 September, 2017.
Online registration is available at be http://conferences.iaia.org/wdc2017/registration.php.
Deadlines and Registration Policies
Please respect deadlines, submission guidelines, and registration policies, as they are firm. No exceptions will be made.
You are encouraged to mark your calendar with important dates and make plans before deadlines in order to avoid unexpected work or travel conflicts, technical problems, or other delays.
Selection of Abstracts
Once the online abstract submission phase closes, 14 July 2017, the Program Committee will commence their review of all abstract submissions. All presenting authors will be notified of the status of their abstract (i.e., accepted or disapproved) by 7 August, 2017.
IAIA reserves first publication rights on all symposium materials. A release from IAIA must be obtained by symposium participants who wish to publish elsewhere.
Communications from IAIA
Please set your spam filter to accept messages from "@iaia.org" and "IAIAweb." IAIAweb is the address of the server that sends messages from the program committee to you via our online submission and review database, so do not reply to it.
Please take note of the notification deadlines. If you are not receiving confirmation or other notices from IAIA via email when you should, in the first instance, please check that the e-mail address you submitted is correct and that your spam filter is not blocking messages.
If you are not receiving expected communications, it is your responsibility to let us know, so that we can assist you in time to ensure that you remain on the program.