Download the IAIA16 final program above for the final conference schedule. This document will be included as a hard copy in the delegate satchels on-site.
In order to reduce the amount of paper used, we have limited the length of the final program document and are providing some content online only. Check out those additional details below.
Be sure to also visit the Plan Your Stay page for more details about getting to and around Nagoya.
LOCATION AND DATES: IAIA16 will take place from 11-14 May 2016 at the Nagoya Congress Center in Aichi-Nagoya, Japan, with adjunct events planned before, during and after the conference. Activities will take place at the congress center unless otherwise noted.
LANGUAGE USED (CONFERENCE): English is the primary language used at IAIA conferences. Unless otherwise noted, all sessions will be held in English.
CONFERENCE ATTIRE: IAIA conferences are generally business casual.
NAME BADGES: Delegates will receive a name badge upon check-in. The badge is an official pass and must be worn to obtain entry to conference functions. Please drop off your badge holder at the registration desk at the end of the conference. IAIA will reuse/recycle!
MEALS AND BEVERAGES: IAIA will provide lunches 11-13 May and coffee breaks 11-14 May. Based on the data collected via registration forms, IAIA has estimated a percentage of vegetarian meals. This does not guarantee accommodation of individual preference or special need.
PUBLICATIONS: A list of pre-registered participants is provided in the delegate packets. A final list of participants will be posted online following the conference. IAIA will be publishing reviewed and finalized papers, session findings, and more as online proceedings following the conference. Participants are encouraged to submit their papers for possible publication in IAIA’s journal, Impact Assessment and Project Appraisal; view submission information online.
ACCURACY OF INFORMATION: The program committee and IAIA cannot guarantee the accuracy of presentation or author information received or changed following published deadlines, and/or not submitted via the online system.
ACCESSIBILITY: Attendees with a disability and/or special accessibility needs were asked to contact IAIA HQ by 18 April to make arrangements. If you have a disability and/or have special accessibility needs and require assistance, please advise IAIA staff at the registration desk. However, we cannot guarantee accommodation of requests made on-site.
BUSINESS SERVICE AND INTERNET: Presenters are responsible for supplying their own session or poster materials. Because of rental costs that would necessarily be passed on to all delegates in the form of higher registration fees, IAIA does not provide copying, printing, computers, or other business services. Please plan to arrive prepared, or contact your hotel in advance to ensure that it offers any facilities you may need.
PRESENTATION EQUIPMENT: PowerPoint projectors and laptop computers are provided in each session room. Presenters were responsible for arranging and paying in advance for any other equipment needed for their presentations by 14 March 2016. Availability of equipment for on-site requests is not guaranteed, and payment is required upon on-site request. PowerPoint files should be saved to memory stick. Presenters load their own files on the laptops provided; this should take no more than 2 minutes. Use of the provided laptops is required; use of personal laptops for session presentations will not be permitted. For security reasons, the session rooms and laptops may not be available until the break just prior to the start of the sessions, so plan to load your presentation during the break preceding your session. Preparation of files on a Mac computer is not recommended. Testing of a Mac presentation on an IBM or HP should have been done prior to arriving at the conference, and Mac presenters must provide their own VGA connectors.
VIDEO/AUDIO POLICY: Individuals officially identified by IAIA may photograph, videotape, and/or audiotape conference events. By attending the conference, you agree to allow your image to be used by IAIA. To foster sharing of information and open discussions, IAIA encourages presenters and panelists to speak freely and respectfully share their knowledge and experiences. During technical sessions, individuals are not permitted to record with personal audio or video equipment or other recording devices such as cell phones, cameras, or recorders without permission from the speaker.
REGISTRATION AND FEES: All conference participants, including delegates, sessions chairs, invited speakers, organizers, exhibitors, and paper and poster presenters, are required to register for the conference at the full, student, or exhibitor registration rate. Full and student registration fees entitle delegates to attendance at all sessions, coffee breaks 11-14 May, lunches 11-13 May, list of participants, delegate satchel, conference proceedings (as available), and special events, unless an additional fee is noted.
PAYMENT AND REFUND POLICIES: Registration is not confirmed until payment has been received and a receipt has been issued. Registration closed on 18 April 2016. Pre-registration and pre-payment by that date were required. Cash payments on-site will not be accepted. IAIA refunded registration fees upon written request received before 18 April 2016. A US$125 processing fee is retained for all refunds. After 18 April 2016, no refunds will be issued for cancellations or no-shows. Substitutions for paid registrants may be made in writing without financial penalty. Refunds will be issued after the conference.
INSURANCE AND LIABILITY: IAIA, the organizing committee, and the venue will not be responsible for medical expenses, accidents, losses or other unexpected damage to property belonging to conference participants, either during or as a result of the conference and during all tours and events. Participants are strongly advised to arrange their own insurance for health and accident, lost luggage and trip cancellation.
CONFERENCE EVALUATION: An evaluation form will be sent electronically to participants following the conference.
A session is a block of time, typically 90 minutes, during which discussion centers on a particular topic. A thematic session refers to a session that is specifically oriented toward the conference theme. Sessions and thematic sessions may utilize a variety of formats, and the length of time available for presentations depends on the format that has been selected by the session chair. Session formats include:
Theme forum: Smaller than plenaries and larger than concurrent sessions, Theme forums include “cut-above” presentations and discussions which address the conference theme, bring together on a particular topic the various aspects of impact assessment, and examine how those aspects apply to different sectors and issues.
Paper session: In a paper session, authors orally present the findings of a prepared paper or project. A chaired Paper session typically allows 4-5 presentations of 15-20 minutes each, including time for specific questions. Ideally, the chair allocates a minimum of 20 minutes for general questions and open discussion following the presentations.
Workshop: In a workshop, the topic is specific and seeks to resolve a defined problem, often through a combination of 2-3 short paper presentations and active discussion.
Panel discussion: In a panel, the speakers are invited. The chair introduces each speaker and puts each talk in perspective. Each speaker gives a brief (10-15 minutes) prepared presentation, usually presenting a different view or experience on the topic, followed by debate between the speakers and questions from the audience facilitated by the chair.
Roundtable: Involves a group of individuals, some of whom may be invited, holding an informal discussion on a specific topic or problem, with no formal presentations.
Debate: A debate takes place between two or more opponents who are experts in their fields as well as being entertaining presenters. The debate topic is clearly defined in terms of a question, with one side presenting the affirmative case and the other the negative case.
Pecha Kucha is a presentation methodology in which 20 slides are shown for 20 seconds each (six minutes and 40 seconds in total). This format allows for concise and fast-presentations.
World Café: World Café comprises progressive rounds of conversation among groups of 5-6 participants. Each round lasts 15-20 minutes, after which participants are invited to form new groups and continue the conversation drawing in ideas and comments from earlier discussions. The session concludes with a whole-group discussion.
Practitioner exchanges provide an opportunity for up to 8 conference participants to present a brief (3 minutes) overview of their work and to network with others in the same field. Time does not permit presentation of full papers during the session, but abstracts will be included in the final program. Note: Some Practitioner Exchanges may be included in the preliminary program in response to session submissions received, while others may be added during preparation of the final program to accommodate large numbers of paper submissions on a particular topic.
Inform, prepare, and orient yourself. Check in early and then take time to walk through the venue to familiarize yourself with locations of activities before the rush of the conference begins. Read through the program carefully and highlight the sessions you want to attend. Read the summaries and prepare questions for the speakers.
Tips for oral presentation
Build a story. Presentations are boring when they present large amounts of information without any context or meaning. Instead, tell a story, with the audience as the main characters.
Keep it relevant. Audiences pay attention only to stories and ideas that are immediately relevant to them. Consider what decision you want them to make, then build an appropriate case.
Cut your introduction. The session chair will introduce you.
Begin with an eye-opener. Kick off your talk by revealing a shocking fact, a surprising insight, or a unique perspective that naturally leads into your message and the decision you want made.
Use facts, not generalities. Fuzzy concepts reflect fuzzy thinking. Buttress your argument, story and message with facts that are quantifiable, verifiable, memorable and dramatic.
Never read from your slides. Your audience can read.
Practice speaking slowly and clearly, and avoid jargon. Cut business and company- or sector-specific jargon from your slides and your vocabulary. For much of the IAIA audience, English is a second language. If English is your primary language, consider what it is like for you to listen to a presentation in your second language and adjust your presentation style accordingly.
Tips for slide preparation
Make sure each slide builds on the previous slide and that all slides have a logical progression.
A graph or chart to illustrate your main point can be worth a thousand words. Studies show that half of what an audience learns during a presentation is provided by the visuals.
But keep the slides simple. People shut off their brains when confronted with complicated drawings, tables, and distracting backgrounds. Don’t use your slides as a data repository. Have a separate handout if you want the audience to take away detailed information after your talk.
Use the 6-6-6 rule: (maximum 6 words per bullet, maximum 6 bullets per slide, maximum 6 text slides in a row). The fewest words and effective imagery will have the most powerful effect.
Use high-contrast, easy-to-read fonts that are common to most computers. Do not use ALL CAPS, italics, and other enhancements that clutter and are distracting. A good guideline is a minimum of 30-point text.
Don’t get too fancy. You want your audience to remember your message, not how many special effects and visual gimcracks you used.
Consider adding #iaia16 to your presentation slides to encourage your audience to share thoughts on the session, receive feedback on your presentation, and help spread the word about the good work being done at the conference.