Symposium Guidelines and Policies for Potential Paper or Poster Presenters
Thank you for your interest in this special IAIA symposium, “Water and IA: Investment, Infrastructure, Legacy,” to be held 31 August-2 September 2016 in Lincoln, UK.
The abstract submission deadline is 24 June 2016.
To ensure a smooth abstract submission and follow-up process, please note the following guidelines, policies, and tips.
Before completing the submission process, potential presenters are required to read, understand and agree to comply with the policies set forth.
All Speakers and Presenters Must Submit an Abstract!
Two options are available:
Submit a paper abstract
- If you intend to present an oral summary of the findings of a prepared paper, research, or project.
Submit a poster abstract
- If you prefer to prepare a visual presentation. In a poster session, there is no formal oral presentation; instead, each author is assigned a display area on which diagrams, graphics, data, pictures/photos, and a small amount of text are presented.
Abstract Information
The following information will be required in the online form when you submit your abstract:
- Presenting author first and last name, e-mail address, company, and country.
- If applicable, co-author(s) first and last name, e-mail address, company, and country.
- Title of your preferred session. Session descriptions are available at http://conferences.iaia.org/ukwater/sessions.php.
- Title of your presentation or poster (75-character limit)
- Abstract (250-word limit) This text is used by the Program Committee to assess the quality and potential of the presentation.
- Summary statement (30-word limit) This text will be included in the final program to summarize your presentation for attendees.
- Presenting author bio (30-word limit) Your session chair will use this information to introduce you to attendees.
Presenting Author
Do not submit an abstract on behalf of someone else. This ensures that the submission record is correct and the presenter receives important symposium communications from the beginning of the process.
Please ensure that the person who will be making the presentation at the symposium (hereinafter referred to as “you”) is listed as the “Presenting Author,” even if that person is not, e.g., the lead writer or researcher of the paper or project.
You must attend the symposium and make your presentation in person.
Session chairs and co-chairs may not submit abstracts to the sessions they are chairing.
Number of Submissions
Participation as a chair/co-chair or speaker/presenter is limited to one session per person. For example, you may chair one session, or you may co-chair one session, or you may make one presentation.
If your name is attached to more than one session as a session chair/co-chair or as a presenting author, only your first submission will be considered. Additional submissions and/or your name will be dropped from the program without further notice.
Changing or substituting the presenting author is permitted until the presenting author registration deadline. No changes to the presenting author may be made after the presenting author registration deadline; if the original presenting author is unable to attend and make the presentation after the presenting author registration deadline, the presentation will be removed from the program. A substitute may not exceed the one-session-maximum rule.
Confirmation of Submission
All abstracts must be submitted via the online form. Abstracts not sent via the online form will not be considered.
Upon successful submission of your abstract, you will immediately receive a confirmation notice by email. Be sure to print and/or this message for reference in case of a problem or question.
If you do not receive this message, your abstract has not been successfully submitted. Please try again, or contact webmaster@iaia.org for assistance. The deadline for abstracts is 24 June 2016 (submissions close at 11:59pm US Central Standard Time). It is your responsibility to address questions about submissions to HQ before 24 June, so that if there is a problem, we can still help you make the submission on time.
Please do not submit “test” abstracts. If you have questions about the submission process, we will be happy to help you; please contact webmaster@iaia.org.
Language
The language of the symposium is English, and your abstract should be submitted in English.
Funding and Visas
Please submit your abstract only if you have a budget to attend the symposium or are very likely to have funding available by the registration deadline. You are responsible for arranging your own funding; IAIA does not have funds available to pay registration or travel expenses. You are encouraged to begin planning for funding and visa arrangements now, as the processes can sometimes take several months.
Registration
Presenting authors are required to register and pay fees by 15 July 2016. At that time, your presentation will be dropped from the program if you are not yet registered with fees paid in full.
If you have extenuating circumstances which would require later registration and/or payment, it is your responsibility to contact IAIA HQ (info@iaia.org) to make arrangements for an extended deadline prior to 15 July.
Online registration is available at http://symposiums.iaia.org/ukwater/registration.php.
Deadlines and Registration Policies
Please respect deadlines, submission guidelines, and registration policies, as they are firm. No exceptions will be made.
You are encouraged to mark your calendar with important dates and make plans before deadlines in order to avoid unexpected work or travel conflicts, technical problems, or other delays.
Publication Notice
IAIA reserves first publication rights on all symposium materials. A release from IAIA must be obtained by symposium participants who wish to publish elsewhere.
Communications from IAIA
Please set your spam filter to accept messages from “@iaia.org” and “IAIAweb.” IAIAweb is the address of the server that sends messages from the program committee to you via our online submission and review database, so do not reply to it.
Please take note of the notification deadlines. If you are not receiving confirmation or other notices from IAIA via email when you should, in the first instance, please check that the e-mail address you submitted is correct and that your spam filter is not blocking messages.
If you are not receiving expected communications, it is your responsibility to let us know, so that we can assist you in time to ensure that you remain on the program.