Conference Information
LOCATION AND DATES
IAIA23 will take place from 8-11 May 2023 at the Borneo Convention Centre Kuching, with adjunct events planned before, during, and after the conference. Activities will take place at the convention centre unless otherwise noted.
The address is Demak-Isthmus Bridge, Jalan, Keruing, Sejingkat, 93050 Kuching, Sarawak, Malaysia | www.bcck.com.my/.
LANGUAGE USED (CONFERENCE)
English is the primary language used at IAIA conferences. Unless otherwise noted, all sessions will be held in English.
FINAL PROGRAM
IAIA plans to have a PDF of the final program available on the website approximately one month prior to the conference, and it will be available in hard copy at conference check-in at the convention centre.
The preliminary program contains the tentative schedule and plans; be sure to check the final program to confirm details of activities in which you would like to participate. Please note registration deadlines for special events.
The final program will also be available in the IAIA23 mobile app, which delegates can use to search for sessions and speakers, select favorite sessions to create a personal agenda, take notes, and more. The mobile app will be available approximately two weeks prior to the conference.
PUBLICATIONS
IAIA plans to publish optional conference papers and PowerPoint slides online following the conference. A Program Committee representative will contact you with details upon acceptance of your paper or poster abstract.
Participants are encouraged to submit their papers for possible publication in IAIA’s journal, Impact Assessment and Project Appraisal. See www.tandfonline.com/r/iapa for submission information.
CONFERENCE ATTIRE
IAIA conferences are generally business casual.
PRESENTATION EQUIPMENT
PowerPoint projectors and laptop computers will be provided in each session room. Presenters are responsible for arranging and paying in advance for any other equipment needed for their presentations. Contact IAIA HQ (kayla@iaia.org) for price information and to order equipment before 4 April 2023. For on-site inquiries, payment will be required at time of request, and IAIA cannot guarantee that equipment will be available.
BUSINESS SERVICES
To avoid equipment rental costs which would necessarily be passed on to delegates in the form of higher registration fees, IAIA does not provide copying, printing, computers or other business services or equipment on-site.
Please plan to arrive prepared, or contact your hotel in advance to ensure that it offers any facilities you may need.
MEALS
IAIA will provide lunches 9-11 May and coffee breaks 8-11 May at the convention centre.
Based on the data collected via registration forms, IAIA will estimate a percentage of vegetarian meals. This does not guarantee accommodation of individual preference.
Accessibility
If you have a disability and/or have special accessibility needs and require assistance, please contact IAIA HQ (kayla@iaia.org | +1.701.297.7908) by 12 April 2023 to discuss your specific needs.
VIDEO/AUDIO POLICY
Individuals officially identified by IAIA may photograph, videotape, and/or audiotape conference events. By attending the conference, you agree to allow your image to be used by IAIA. Individuals are not permitted to record with personal audio or video equipment or other recording devices such as cell phones, cameras, or recorders without prior permission from IAIA and the speaker/presenter.
INSURANCE AND LIABILITY
IAIA, the organizing committee, and the venue will not be responsible for medical expenses, accidents, losses, or other unexpected damage to property belonging to conference participants, either during or as a result of the conference and during all tours and events. Participants are strongly advised to arrange their own insurance for health and accident, lost luggage, and trip cancellation.
REGISTRATION AND FEES
All conference participants, including delegates, sessions chairs, invited speakers, organizers, exhibitors, and paper and poster presenters, are required to register for the conference at the in-person or exhibitor rate.
IAIA does not have funds available to pay registration and/or travel expenses for program participants.
In-person delegates will receive a name badge upon check-in. The badge is an official pass and must be worn to obtain entry to conference functions. If tickets are required for any events, they will be distributed by HQ. All delegates will receive access instructions for the mobile app in advance of the conference.
IAIA members: If it is more convenient for you to pay your membership dues at the same time as conference registration, please feel free to do so. Your membership will then be extended one year from your anniversary date.
Non-members: The non-member rate does not include IAIA membership. Join IAIA or renew your membership at www.iaia.org before or during the registration process to enjoy discounted member rates.
Students: The student rate includes a one-year membership. If you are a current member, your membership will be extended one year from your anniversary date.
Affiliate members: Members of IAIA Affiliates having an active MoU with IAIA may register at the IAIA member rate. This rate does not include IAIA membership. You must provide your Affiliate’s number to take advantage of this offer.
PAYMENT AND REFUND POLICIES
Registration fees should accompany the registration form. To qualify for the Early Bird rate, both the registration form and payment must be received by 8 February 2023.
Fees are accepted by MasterCard, Visa, or American Express and are charged in US Dollars (USD). Checks made payable to IAIA in USD drawn on a US bank are also accepted.
Registration closes 12 April 2023. Pre-registration and pre-payment by 12 April are required. Cash payments on-site will not be accepted. IAIA will refund registration fees upon written request received before 12 April 2023. A US$125 processing fee will be retained. After 12 April, no refunds will be issued for cancellations or no-shows. Substitutions for paid registrants may be made in writing without financial penalty. Refunds will be issued after the conference.